Access Archuleta County Clerk Records

Archuleta Clerk of Court Contact

Cheryl Mulbery is listed by the Colorado Judicial Branch as Clerk of Court and Jury Commissioner for Archuleta County. The court clerk works from the Archuleta County Courthouse / Justice Center at 109 Harman Park Drive, Pagosa Springs, CO 81147. The main phone is 970-264-8160 and the clerk email is archuletaclerk@judicial.state.co.us. The court location page lists Monday through Friday, 8:00 a.m. to 4:30 p.m., excluding holidays.

Archuleta Court Clerk Duties

The Clerk of Court handles court case documents, jury administration, docket and document request routing, case file access, certified and exemplified court copies, and fee collection for court records. The office is part of the Colorado Judicial Branch rather than county government. That distinction affects where requests go, which access rules apply, and whether a county CORA form is the right tool.

• Court case records for District Court and County Court, including civil, felony, misdemeanor, traffic, probate, domestic relations, protection order, and small claims files.
• Divorce decrees and family case documents such as parenting plans, separation agreements, support orders, petitions, and related court orders.
• Probate files such as wills, letters, applications, petitions, claims, closing documents, and date-of-death materials.
• Certified or exemplified copies when a record needs court authentication for legal, agency, or filing purposes.

Archuleta Court Request Form

Court document requests use the statewide Colorado Judicial Record/Document Request Form. The form asks for requestor contact information, mailing address, case number if known, case type, filing year, county or court location, date of birth if known for the primary party, names on the case, and the exact documents requested. Unless there are extenuating circumstances, the research notes that requested court records or documents are expected within three business days.

Request Certified Court Copies

Certified copies are used when an ordinary printout is not enough, such as a divorce decree, judgment, probate letters, protection order, or disposition that must be shown to another court, agency, employer, title company, or records custodian. Exemplified copies add a higher level of court authentication when required by the receiving office.

1. Identify the case number, party names, filing year, and case type if known.
2. Use the Colorado Judicial Record/Document Request Form or contact the Clerk of Court for in-person help.
3. Select Archuleta County and choose the specific document, such as divorce decree, disposition/sentence order, transcript of judgment, probate letters, will, petition, or register of action.
4. Mark whether certification or exemplification is needed before the clerk calculates the fee.
5. Provide any required ID if the file is suppressed, juvenile, probate, confidential, protected, or partly restricted.
6. Pay the assessed copy, certification, search, retrieval, or redaction charges.

Archuleta Court Clerk Fees

The court copy fee schedule in the research is separate from the County Clerk & Recorder's recording and marriage fee schedule. Court fees apply to case documents requested from the Clerk of Court. Larger, older, off-site, or redaction-heavy requests can cost more than a simple page-copy request.

Restricted Archuleta Court Files

The court request form warns that the Clerk of Court may restrict access to files or portions of files under Colorado statutes, Supreme Court rules, Chief Justice Directives, local administrative orders, and other authority. Suppressed cases, juvenile records, probate records, and records with confidential or protected information may require U.S. government-issued photo ID. Some records are public only after redaction, and some are not public at all.

Colorado court records are generally open for inspection at reasonable times under the public-access framework described by the Judicial Branch, but that access is not the same as unrestricted publication. Juvenile, adoption, mental health, sealed, expunged, protected-address, financial-account, minor, and victim-sensitive materials can be withheld or narrowed. The sealed-case search only confirms certain automatic sealing under C.R.S. 13-3-117 and does not prove that no other sealing order exists.

Archuleta Dockets and Hearings

Docket searching is a separate task from requesting case documents. The Colorado Judicial Docket Search can show public hearing dates and schedules, but it is not a full case-file repository. At least one filter in addition to date is required, and Archuleta users should narrow by 6th Judicial District, Archuleta County, or Archuleta County Courthouse when those fields are available. The court page also says parties should appear in person unless previously authorized to appear by telephone or Webex.

Clerk of Court vs Recorder

Archuleta County has a split records structure. The Clerk of Court is the state-court records contact. The County Clerk & Recorder is a separate elected county official. Kristy Archuleta is listed as Clerk and Recorder, with an office at 305 Village Dr., P.O. Box 2589, Pagosa Springs, CO 81147, phone 970-264-8350, and Monday through Thursday hours from 7:00 a.m. to 5:00 p.m. The Clerk & Recorder handles recording, marriage licenses, elections, motor vehicle titling and registration, and Board of County Commissioners minutes.

The Archuleta County Clerk & Recorder office page is the local source for recorded-document and marriage-license services.

That page is included here because it prevents a common routing mistake: recorded documents and marriage licenses do not go to the Clerk of Court.

County Recording Channels

The Clerk & Recorder uses the iCounty Document Search for recorded documents. Access is secured, requires the iCounty Websearch Agreement, and covers indexed Archuleta County documents from 1985 to current, with online images starting in 1997. The county says indexed data and images are uploaded daily. Subscription fees are $25 for one day or 24-hour access and $300 for one month, paid in advance, with image copies at $0.25 each.

The iCounty document search page explains the recorded-document subscription channel.

Use iCounty for recorded instruments, not court pleadings, divorce decrees, criminal dispositions, or probate case documents.

The county's recording information page covers grantor and grantee indexing, historic records, DD214 confidentiality, and divorce-contact routing.

That recording page is especially useful for older land records and for understanding why divorce decrees are directed back to District Court.

Recorder Fees and Submissions

Recording fees are separate from court copy fees. The Clerk & Recorder fee page image states a $43 document filing fee effective July 1, 2025, with death records exempt and UCC filings not charged. Standard recorded-document copies by mail are $0.25 per page with a self-addressed envelope, older large-book copies are $1.25 per page, BOCC minutes, resolutions, and ordinances are $0.25 per page, and a BOCC recorded meeting copy is $25 per USB.

The county recording fee page is the source for recording-fee updates.

Because the fee page changes by document type and date, recorded-document submitters should confirm current fees before mailing or presenting documents.

The county's submitting-documents page explains in-person and mail recording procedures.

Submission rules matter for recording work, but court record requests still go through the Clerk of Court or Colorado Judicial Branch request form.

County CORA Requests

County administrative records are requested through Archuleta County's CORA process and must be addressed to the proper custodian. The research notes that county policy requires the official request form. Sheriff's criminal justice records are not handled through ordinary county CORA because they are governed separately by criminal justice records law and the Sheriff's records process.

The Archuleta County CORA page is the source for county public-records request routing.

CORA is useful for county administrative records, but it does not replace the court record request form for District Court and County Court case documents.